MySign for HR & recruitment
Offer letters, employment contracts and policy packs. Sent, signed and sealed before day one. Built for UK HR teams and recruiters, and priced flat, never per head.
Why HR teams choose MySign
New starters sign their contract, handbook and starter forms from home, so the first morning is spent meeting the team, not working through a paperwork pile.
Every completed envelope is cryptographically sealed and issued with an audit certificate: the record you'd reach for if a signature is ever questioned.
Employment files are some of the most personal data a business holds. MySign keeps them in UK data centres, under UK GDPR, from send to seal.
Use cases
From first offer to final exit form: if it needs a signature, it can go through MySign.
For HR teams
Written statements of terms, permanent and fixed-term, signed before the start date.
Code of conduct, health and safety, data protection. Acknowledged and on file, not left on a desk.
Declarations and supporting forms collected alongside the rest of the starter pack.
Hours, salary, role and location changes. Agreed in writing, without the reprint.
Statutory request forms and the agreed changes, signed by both sides.
Settlement agreements, resignation acknowledgements and equipment returns. Signed and sealed.
For recruiters
Formal offers out and signed acceptances back before the candidate cools off.
Registration forms and candidate terms captured in a single pass.
Terms signed by the hiring client before a single CV goes anywhere.
References requested, signed and returned. No printer, no postage, no chasing.
A few document types carry special rules of their own: settlement agreements, for instance, come with extra formalities. Our UK compliance page spells out what's e-signable, plainly.
Features
Batch starts in September, a handbook that changes every year, and directors who want proof. MySign handles the routine so people can start on time.
Templates with merge fields
Turn your contract of employment into a template once. Names, salaries and start dates fill themselves in. Included on every plan.
Multi-party signing, in the right order
New starter signs, manager or director countersigns. Sequential or parallel, with automatic reminders chasing the stragglers.
Policy roll-outs without the ring binder
Send the updated handbook out for acknowledgement and watch the signatures land, with a record of exactly who has and hasn't signed.
A sealed audit certificate, every time
Issued the moment the last signature lands: timestamps, identity and integrity, on file for as long as the employee file is.
Connects to your HR systems Enterprise
REST API, webhooks and an MCP server to wire signing into your HR and recruitment systems.
Your branding, not ours Enterprise
White-labelling keeps your company's branding through the whole signing journey: a first impression that starts before day one.
Employment_Contract_Patel.pdf
2 signatories · 6 pages
✓ 14:02:11 envelope.sent · new starter
✓ 14:19:36 envelope.opened · secure link verified
✓ 14:24:52 signature.captured · new starter
✓ 14:41:07 signature.captured · hr manager
■ document.sealed · certificate issued · sha-256
Compliance
Electronic signatures are legally recognised in the UK under the Electronic Communications Act 2000 and UK eIDAS, contracts of employment and written statements of terms included. Every MySign envelope carries a sealed audit certificate recording who signed, when, where and on what device: the record you'd reach for if a signature is ever questioned. And because employment files are personal data, everything lives in UK data centres under UK GDPR.
Send it. Sign it. Sorted.
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From £9.99/month · 7-day free trial for individuals · Cancel anytime · UK support